The full purchasing cycle from request to invoice. Collect quotes from multiple suppliers, place the order, receive the goods and let three-way matching verify the invoice automatically.
Part of D1 Maritime's 74-module platform · 9 integrated modules
What's inside this part of the 74-module platform? Whichever module the request comes from, the cycle completes in the same place.
The vessel or the office raises a request with items, quantity, urgency, delivery port and required date. Below-minimum alerts from PMS and allowance-based provision requests from Catering land here directly.
Send a request for quotation to multiple suppliers in one click. The item list, quantities, delivery port and terms are transmitted automatically, and who was asked and when is on record.
Incoming quotes are lined up item by item: unit price, total, delivery time, validity date and currency. The best offer is highlighted and the reason for the selection is recorded.
A supplier pool with categories and port coverage. Past performance is logged: on-time delivery rate, price trend, non-conformity history. You decide who to work with based on data.
The selected quote becomes an order in one click. From that moment the amount appears in Finance as an open commitment in the relevant cost centre — the budget impact is known before the invoice arrives.
Delivered goods are received item by item with quantity and condition checks. Missing or damaged items are noted; partial deliveries are supported and the remaining balance stays open.
Order (PO), delivery (GRN) and invoice are compared automatically. If there is a price or quantity deviation the invoice is flagged and routed for approval; the risk of overpayment is caught at the door.
A multi-level approval chain by amount and category. Authority limits are defined per role, so every spend above the limit escalates to the next approver.
Negotiation and revised-quote traffic with the supplier runs inside the system. Nothing gets lost in email; who offered what and when stays attached to the quote record.
Five steps, one record. You never re-enter data at any stage.
Wrong invoices, short deliveries, overpayments... This is where money leaks in procurement. Three-way matching catches all of it automatically.
Procurement is the platform's junction: requests come from everywhere, cost goes to one place.
Parts below minimum and items missing from work orders arrive as requests. When goods are received, PMS inventory updates.
← CateringRequests arising from the allowance and menu plan pass through the same RFQ and ordering cycle.
→ FinanceOrders post as commitments and approved invoices as actual costs; the budget stays live at every step.
It compares the line items, quantities and unit prices on the invoice against the commitment on the order (PO) and the actual delivery on the goods receipt (GRN). If all three agree the invoice is ready for approval automatically. If they don't, the deviation is flagged and routed to the authorised approver.
The quantity actually received is entered at goods receipt and the remainder stays open on the order. The invoice is matched only against the delivered portion; when the rest arrives the cycle continues.
The request for quotation is sent to the supplier and responses are recorded against the RFQ; negotiation traffic is held inside the system. The level of supplier-side access is agreed with you at setup.
Yes. Amount thresholds and category-based authority are defined freely per role — for example superintendent approval below $5,000 and owner approval above it.
You are currently in one solution family. Here is the whole of D1 Maritime — all sharing one data model.
11 + 12 + 9 + 8 + 10 + 7 + 9 + 8 = 74 modules
Let us show you how this solution family works on your fleet in a tailored demo.