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Crew & Payroll Maintenance & PMS Procurement & Purchasing Finance & Budget HSEQ & Safety Technical & Drydock Carbon & Compliance Catering & Provisions
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How it works

Go live in
four steps

No months-long integration, no complicated installation. Define your fleet and start operating right away.

1

Define your fleet

Add your vessels, crew and equipment to the system. Hundreds of records can be transferred in minutes with bulk upload: vessel cards, equipment tree, spare part stock, crew records and document dates. Our team is with you throughout setup.

  • Bulk upload support from Excel
  • A 1,754-product provisions catalogue and 15 cost centres come preloaded
  • Equipment tree templates for a fast start
2

Invite your team

Owner, superintendent, master, chief engineer, purchasing officer, accounting, cook — define permissions for each role. Everyone sees only their own vessel and the screens they are authorised for. Ship and office meet in the same system.

  • Seven preset roles with permissions you can customise
  • Unlimited users — no per-seat charge
  • Sensitive data (payroll, costs) visible only to authorised roles
3

Run the operation

Plan maintenance, open provision requests, run the procurement cycle, issue permits to work, prepare payroll. An action you take in one module completes the chain by itself — you never enter the same data twice.

  • Request → RFQ → order → goods receipt → invoice, in one flow
  • AI matches invoices, suggests CAPAs and prioritises requests
  • Mobile from the ship, desktop from the office — same data
4

Monitor and stay compliant

Your financial picture updates live with every transaction. Carbon calculations, certificates, surveys and HSEQ due dates are tracked automatically. You are always ready for class audits and PSC inspections.

  • Budget vs actual vs committed, in real time
  • Document, survey and CAPA due dates flagged in advance
  • EU ETS and FuelEU liability visible within the period
One data model

Transactions flow by themselves

What makes D1 Maritime different is that the modules are not isolated. Here's an example:

1
Request in PMS
Spare part fell below minimum
2
Turned into an RFQ
Procurement collected quotes
3
Order placed
Commitment posted to Finance
4
Goods received
Stock and PMS inventory updated
5
Invoice matched
Commitment became actual cost ✓

You only opened the request. The system handles the rest.

Chain 2

Risk → permit

When a risk assessment identifies work that requires a permit, the permit to work (PTW) opens automatically and enters the approval chain.

Chain 3

Drydock → finance

When a drydock project closes, the total cost is written to the Drydock cost centre automatically as a single line.

Chain 4

Crew → provisions

When crew numbers change, the allowance budget and the suggested provision request are recalculated by themselves.

Roles

Who sees which screen?

Everyone does their own job; nobody is buried in data they don't need.

Owner

Fleet dashboard, cost reports, budget vs actual, carbon liability. Access to the whole fleet.

Superintendent

PMS KPIs, overdue jobs, survey windows, drydock projects, HSEQ incidents and CAPA tracking.

Master

Own vessel's crew, document status, permit approvals, incident reporting and noon reports.

Chief Engineer

Equipment tree, work orders, running-hour entry, spare part stock and requests.

Purchasing

Requests, RFQ and quote comparison, orders, goods receipt, supplier performance.

Cook

Menu planning, recipe database, consumption entry, store stock and provision requests.

Implementation

Go-live questions

How long does implementation take?

It depends on fleet size. For an owner with one or two vessels it takes days; for a ten-vessel fleet a few weeks. How well organised your existing data is drives the timeline more than anything else, and our bulk upload templates speed the process up.

Can we migrate our existing data?

Yes. Equipment trees, spare part stock, crew records, supplier lists and open orders can all be transferred. On Voyage and above, our team supports the migration.

Do you provide training?

Team training is included in the Fleet, Squadron and Armada plans. Other plans also receive an onboarding session and documentation after setup, and support is always reachable.

Do we have to use every module at once?

No. All modules are open, but you can start using them in whatever order suits you. Most owners begin with provisions or PMS and bring procurement and finance online shortly after.

What if connectivity on board is poor?

Actions taken on board are stored and synchronised once the connection returns. The office always sees current data, and critical due-date alerts can be followed from ashore.

Ready to see your fleet?

Let us show you how D1 Maritime works on your vessels in a demo tailored to you.